Cost of Party in the Park?

The cost to put on Party in the Park is significant – this year is has cost just over £6000!

EVENING Entertainment

The biggest expense in organising Creech Party in the Park is the Afterdark event.  This year we have 2 bands – 11 piece pop and funk band Groove-a-licious (who entertained us in 2014), plus guitar duo Levi and the Bean as support act. We also have to book the DJ for the kids disco.

groovilivious in 2014

Free stuff

We wanted to put on a bigger and better daytime event this year and provide as much as possible free of charge (or heavily subsidised). So this year you can enjoy the following all free:

There is other free stuff going on too, such as junk modelling and puppet shows, however the above have all been paid for with PIP funds.

We have also subsidised the Laser Clay Shooting with Exeter Segways (adults only) so this will only cost £3 and the price for Bungee Trampolines with Octopus Events will also be capped to £3.

snake

Essential but boring

There is a long list of equipment and services we HAVE to have to run the event, which all cost.  For example:

  • Generators, lighting, electrics
  • Professional evening security
  • Portable toilets
  • Marquee
  • Licence fee for event and raffle tickets
  • PA Equipment
  • Emptying of septic tank

Everything else

There is of course a whole load of little purchases that all add up, including things like: printing posters/flyers/banners, wristband tickets, zip ties, spray paint (to mark out pitches), cleaning products, bin bags, trophies, domain registration – and much more!

How do we fund it all?

We're Eco have supported us every year

Raffle table in 2015

Baptist Church lend us tables and chairs each year

Gillards Transport have supported us since 2014

Straw bales courtesy of David House of Tetton Farm

Lorry stage courtesy of Gillards Transport

 

The bulk of our income is from the sale of tickets.  We keep the Afterdark tickets as cheap as possible as we want everyone to be able to afford to come.

The next biggest cash generator is the profit the bar makes – this is never guaranteed though so in the event of bad weather this could wipe out any profit. This is why we ask you to NOT bring in your own drinks – the bar is cheap (£2.50 a double and £10 for a bottle of Prosecco this year – bargain!) – so please use it to support PIP to run in the future.

Our raffle also brings in some cash for us and we want to once again thank all of our kind donations from local businesses that enable us to offer some great prizes.  This year the prizes total nearly £1300 so please buy a ticket or two off the yellow army of volunteers! Top Prize is a Vitamix worth £400, then a hot air baloon ride for 2, followed by £100 cash. Check out our sponsorship page for the full list of prizes.

In addition to raffle prizes, some local businesses have been incredibly generous in giving us cash donations – and huge thanks goes to WJ, IDN and Redrow for supporting us this year.

Many businesses have also given us free or discounted services – which again makes a huge difference to our finances – please look at the full supporters list to see who has helped this year.

We also get pitch fee money from all the stallholders and food providers.

In addition to all the above we have some very committed and talented volunteers who have skills in project management, IT, web, design, finance and lots more that really helps when running our event – thank you team!

We hope you will support our event this year and ensure it happens next year by buying a raffle ticket, using the bar and most importantly happy a good time!

Food Stalls at Party in the Park

We hope you are feeling hungry on the 9 July, because we have some tasty food stalls attending with some great food on offer, both day and night. Whether you fancy a burger, curry, fish and chips or a simple sandwich we have it covered.  You wont be short of a sweet treat or two either with lots of chocolate, sweets, cakes and ice cream available.

 

Alfies Ices – We’ve ordered sun so make sure you cool down with some ice creams and lollies. Day and evening.

Barry the Baker – lots of lovely sweet and savoury offerings including sandwiches, pasties and cakes. Day and evening.

Cylon Curry will be at our event for the first time. The chefs are native Sri Lankans with vast experience in event catering. Ceylon Curry House is renowned for its bhaji starters, chicken curry, lamb curry, vegetable curry and seafood curry. Day and evening.

LayzRicks Fish and Chips will be in attendance this year.  A regular site in the Village Hall car park on a Thursday night, locals may be familiar with their yummy food. Day and evening.

Ruishton FC are doing the BBQ this year.  With mouthwatering burgers supplied by Pynes it promises to be delicious high quality food. Day and evening.

Candyfloss and soft drinks – the Party in the Park organisers and volunteers will be manning this stall to raise funds for next years event! Day time only.

Pre-School will be running the main refreshments tent in the daytime and will be selling a range of hot and cold drinks and some mouthwatering cakes. Daytime only.

Chocolate Kisses are back again this year with their range of chocolate products.  Daytime only.

Emma’s Occasions will be offering lots of sweet treats including crepes, popcorn and candyfloss.  Evening only.

Cakes by Juliet will be offering homemade cakes.  Daytime only.

Bring Joy Foundation will be selling cakes to raise funds for their charity. Daytime only.

Melly’s Bakes will be selling homemade cakes. Daytime only.

Creech Bake Off Competition

Can you be our star baker?  We are holding our very own Creech Bake Off competition this year.  The cooking contest will be for all age groups and we have some fantastic prizes.

bake off competition flyer

Huge thankyou to Bev Jane and her 9 year old daughter Issy for all their hard work organising this event.

The Competition

The competition is open to everyone.  We want to see your Space Themed creations.  They can be anything edible. Cakes, biscuits, cupcakes, sweet or savoury, big or small – everything is eligible as long as it is edible! Your entry needs to have been baked by your own fair hands and fit in with our space theme.

Please bring your culinary creations to the main marquee on the field from 12pm. They will be put on display for the public to vote (by looks alone) for their favourite.  The bakes with the most votes will be tasted and ranked by the judges.

The judging will take place at 2.30pm and winners announced at around 3pm – listen out for announcements.

If you are unsure where to go or have any queries ask one of our yellow t-shirt helpers.

There will be three age categories:

  • Under 11s
  • Under 18s
  • Adult

We look forward to what we hope will be the first of many Creech Bake Offs!

The Prizes

We have some fab prizes:

  • £50 Lakeland vouchers
  • Zorbing experience
  • Family entry to @Bristol/Planitarium

The Judges

  • Bev & Issy Jane
  • Jane Birch – an accomplished baker
  • Karen Miller – a professional cake maker
  • Sue Burrows –  a professional cake maker
  • A member of the Parish Council (TBC)
  • A PIP Committee member (TBC)

PIP 16 – 5th Planning Meeting

The 5th planning meeting was held on 12 May with Jo Morrison, Clare Sampson, Adrian Birch, Nigel, David Knight, Steve Greenhalgh, Bev Jane, Dee Finch, Avril Nelson , Colin & Gemma, Simon Hutchings, Ricky and  Rory from RDV FIlm in attendance.

    • Food Traders. Unfortunately we have been let down by the hog roast supplier and are struggling to find a replacement.  If you know of a company that may be interested in attending, please contact us. Don’t worry though, you will not go hungry as we still have BBQ, fish n chips, bakery and curry stalls confirmed for day and evening.
    • Sponsorship. We’re very pleased to confirm we have had several cash donations from local companies.  Huge thanks go to WJ (£500), IDN (£300), Redrow (£150), County Hardwoods (£100).
    • Bake Off.  More plans for the Bake Off will be announced soon, but for now get your thinking caps on for a spaced themed cake competition. Thanks to 9 year old Izzy and her Mum Bev for organising this.
    • Junk Modelling. Another enterprising 9 year old, Nathanial, is also helping us out by organising a junk modelling stall with a little help from Mum Dee.  See his test rocket for his Lego man below – awesome!
Junk modelling

Demo of the junk model that can be made at PIP.

  • Tickets. Tickets will be on sale at the School Fayre on 21 May, 11.30-13.30.
    Entertainment/activities. Professor Bumble will be making balloon animals demonstrating circus skills. Fizz Pop Science has been booked and will do science shows and workshops for kids.  There will also be a bungee trampolines and laser clay shooting.
  • Displays and family games. There will be a Drama display, Tae Kwon Do, 3 legged or Sack Race, Zumba, Tug of War and Egg Toss

Next meeting:  9 June 2016, The Bell, 8pm.

PIP16 – 4th Planning Meeting

The 4th Party in the Park planning meeting was held on 13 April with Jo Morrison, Clare Sampson, Adrian Birch, David Knight, Steve Greenhalgh, Bev Jane, Dee Finch, Bev Lewis and Simon Hutchings in attendance.

donkey

Donkey RIdes have been booked again for this year.

Lots of ideas and actions were discussed, including:

Tickets:  Will be printing the tickets ASAP and start selling by May at the latest.  We will announce on the website and social media when tickets are going on sale.

Booked:  Confirmed all the following have been booked – Donkey Rides, Police van, lighting and generators, Minion characters, DJ.

Raffle update:  Lots of great prizes coming in.  Top prizes will be balloon flight, Vitamix and £100 cash. We will also be selling raffle tickets prior to the event this year.

Food Tenders:  Adrian has contacted the winning bid vendors, they need to respond by end of April to confirm attendance.   We’ll then let everyone know all the lovely food on offer.

Bar:  The refrigerated van we planned to use to help chill drinks has fallen though so we need to source another – can any of our readers help out?

Bake Off:  Bev J and Izzy are working on this. It will be a “Space” themed and there will be adults and child categories. A zorbing party has been sourced as one of the prizes.

Fizzpop Science:  Dee has been in touch with this company that does science shows and workshops for kids. Everyone agreed this sounds like a great idea so will book them.

Crafting:  Dee and Bev J will run a free junk modelling craft activity for kids with a space theme to tie in with the Bake Off.

Playbus:  Agreed to fund playbus so we can offer it as another free activity for the daytime. It has a soft play area inside for youngsters plus a karaoke machine and games at other end for older kids.

Charity:  Discussed what we would like to spend profit on. Several ideas on good causes within the community were suggested. See the What Good Cause Should We Support? post for full details.

NEXT MEETING: Thursday 12 May, 8pm, The Bell Inn – everybody welcome.

What good cause should we support?

Due to the success of previous Party in the Park events the PIP Working Committee and Parish Council have agreed to support local causes with the profit we have made.  The first family fun day back in 2013 made a small profit which allowed us to purchase a bench for the Recreation Ground. This year we are open to suggestions on areas to support.

We would like YOUR help in deciding who will benefit from the money.  We’d like to hear your suggestions, recommendations and please tell us a little bit about why your cause deserves funding.

There is a Facebook poll open for your suggestions, you can comment on this post with your ideas, or if you would prefer please email us at info@creechpartyinthepark.com, we’d love to hear from you.

Suggestions so far on Facebook include:

  • OAP Christmas Dinner
  • Inclusive play equipment at school (suitable for SEN)
  • Fund something for school (of their choosing)
  • Christmas dinner for the homeless and single people
  • Community tidy up day (litter pick/weeding)
  • AED for the park
  • Commemorative coins for Creech school children
  • Notice board at recreation park
  • A climbing area, with sand below – like Vivary park

We’ve had a few suggestions for adult fitness equipment and SEN accessible equipment. The Parish Council have a draft Leisure Plan, this includes adult all weather gym equipment and inclusive play equipment.  So both of these will be added to the park in due course.

PIP16 – 3rd Planning Meeting

The 3rd Party in the Park planning meeting was held last week.  Jo Morrison, Adrian Birch, David Knight, Mina Guest, Steve Greenhalgh, Colin & Gemma Hodges, Bev Jane, Dee Finch, Avril Nelson and Nigel were in attendance.

Lots of ideas and actions were discussed, including:

Bar:  Adrian has applied for the licence. Steve has sourced a refrigerated van to help with keeping stock cold.  David is in discussion with local brewery for good some good deals on beer.

Food Tenders: Adrian updated us on the companies that have applied for hot food pitches, and the team decided which ones were successful.  There will be: burgers, fish n chips, hog roast, pizza and curry stalls.  We will advertise full details of suppliers in due course.

Charity: This year we are hoping to donate to a local charity, or arrange a charitable event for villagers.  Suggestions were OAP Christmas lunch or commemorative coins for school children. Committee and volunteers are to come up with ideas and we would welcome suggestions from the community.  Please comment below or email us at info@creechpartyinthepark.com.

Bake-Off discussed at meeting

Creech Bake Off:  Bev’s 9 year old daughter has taken this over! She wants to make it a space theme.  She has already sourced 2 amazing prizes – £50 Lakeland voucher and a family ticket to Bristol aquarium (worth around £40). Well done Izzy, this is fantastic stuff.

Raffle:  There are some amazing raffle prizes being donated, including:  hot air balloon rides (worth £300), Vitamix (worth £500), Champagne and chocolates, massage/reflexology session, and a manicure. Huge thank you to our sponsors:  Aerosaurus, HomeInstead, Purple Rose and Nails by Lindz for some of these fab prizes.

Stalls:  Confirmed stalls so far include:  Kingston Exotics (reptile handling), WI, Ems Allsorts (handmade items), Fire Brigade, Forever Aloe Vera, Taunton Running Club, Natures Treasures Spirit Health Club, Disneypops Delights (toy stall), Chocolate Kisses, cake stalls and cake decorating for kids.

NEXT MEETING:  Thursday 14 April, 8pm, The Bell Inn  – everyone welcome.

Sponsorship needed!

Sponsorship is urgently needed by local businesses.  Can you help support our event with cash, raffle prizes or services?

Creech Party in the Park won a national award last year from Fields in Trust for the “Best Have a Field Day” event, which raised our profile so we are expecting another very successful event in 2016.

Our not-for-profit event costs over £4500 to put on, and is only possible with the generous involvement of the local community. There are several ways to get involved with our event and we would of course offer you great publicity in return.

 

Cash sponsorship

We always need more cash! You could donate any amount, or directly sponsor an amenity/activity, by paying for its total cost.  Examples below cost between £100-£1350:

  • Evening band
  • Toilet block
  • Marquee
  • Petting farm
  • Daytime band
  • Segways
  • Playbus
  • PA System
  • Gladiator jousting
  • Kid’s disco
  • Punch & Judy
  • Magician

Many of the above include VAT which may be able to be claimed back by companies.

In return we could offer your company publicity via all our channels:  banners (you supply) on fence and around sponsored activity, stall at event, leaflets on tables, thankyou posters at event, your company logo on poster, Facebook, Twitter, Website, Blog and complimentary tickets to AfterDark event.

Raffle prizes

We would welcome all donations for our raffle.  In return we could offer you publicity on our website and social media channels.

Free services

If your business can assist us in any other way – such as offering free or reduced services, then we would love to talk to you and give you suitable publicity in return.

Please contact us if you can help support our award winning event.

PIP16 – 2nd Planning Meeting

The 2nd PIP planning meeting was held last week.  The committee members (Clare, Jo, Adrian, David, Steve and Abbey)  were joined by volunteers Emma Speers, Bev Lewis, Bev Jane, Colin & Gemma Hodges and Ricky and Rory from RDV Film. It was great to see so many new faces.

Lots of actions, issues and ideas were discussed including:

music14c

Groov-a-licious will be playing this year. They last entertained us back in 2014.

Music:  Groove-a-licious are confirmed as our headline act. Levi and the Bean are the support act. There will also be a kids disco before the bands start.

Tickets: Confirmed ticket prices will be £4 for adults and £1 for children aged 4 and over. Children aged 3 and under are free.

Activities: Gladiator Jousting is confirmed for both day and night, and best of all it will be FREE!  We hope to organise a friendly competition to find out who will be the Creech Champion!  Adrian Birch and his company Barracuda-UK has very kindly purchased a Tug of War rope for Party in the Park – thank you! Emma Speers will be doing Facepainting to raise funds for PIP,   thank you Emma!

Animals: confirmed we will have donkey rides again this year.

Promotion:  RDV have very kindly offered to produce a promotional film of the event – thankyou!

Raffle Prizes:  So far prizes have been offered from Spirit Health Club, L & R Autosolutions and Pioneer Window Cleaning.

Stalls: Previous stallholders will be contacted shortly about attending again this year.  Hot food vendors need to tender for a pitch this year.  Pre-school will once again run a cream tea and cake stall.

Our next meeting will take place on THURSDAY 17 MARCH, 8pm in The Bell Inn. Everyone who is interested in helping out at the event, or who has any ideas for this year is welcome to come along.  We look forward to seeing you then.

PIP16 – 1st Planning Meeting

The organising committee held the first planning meeting of the year this week. Clare Sampson, Jo Morrison, Mina Guest, Adrian Birch and David Knight were joined by Steve Greenhalgh and we’re very pleased to have Abbey Peebles back on the team this year.

Lots of important jobs were assigned to committee members (such as applying for licence, booking entertainment, booking food, contacting stallholders, booking security etc) and a range of issues were discussed including:

Tickets: prices will increase slightly.

Entertainment: hoping to book Groovilicious (who were at the 2014 event) along with a support band.

Activities: inflatables are booked and will have ‘Punch & Judy’ or or some other form of children’s entertainment.

Bake-Off

Can you win the Creech Bake Off?

Animals: reptiles are booked and we’re hoping to have donkey rides again, along with some other animal attraction.

Creech Bake Off:  very excited to announce we’ll be having our own baking competition. More details nearer to the event.

Our next meeting will take place on THURSDAY 11 FEBRUARY, 8pm in The Bell Inn. Everyone who is interested in helping out at the event, or who has any ideas for this year is welcome to come along.  We look forward to seeing you then.