January Planning Meeting

The organising committee met on 15th January with Adrian, Charlie, Colin, Steve, Dee, Nigel and Jo in attendance. Lots of items were discussed, including:

Site Safety. The fencing and lighting is all in hand, and will be improved this year to ensure continued safety. We have once again booked a professional security firm for the After Dark event, and First Aid cover has been arranged for both day and night.

Equipment purchases. We agreed to buy a selection of gazebos, tables and chairs to use for this and future events.

Food Vendors. We will once again have a wide variety of hot food both day and night. Keep an eye on our Facebook page for full details being announced in due course. We can confirm the following types of stall will be in attendance: Fish & Chips, Ice Cream, Pancakes, Burgers, Sausages, Sweets, Mexican, Pizza and Noodles.

Stalls. Applications from a range of stallholders are coming in thick and fast and we will have a selection of community, commercial and charity stalls. If you would like an application form for your group please email: info@creechpartyinthepark.com

After Dark Tickets. Adult and teen tickets will go up slightly this year, but child tickets will remain the same price. Tickets will go on sale in the Spring and will be advertised around the village first, and then on Facebook and the website. Prices as follows and no child/teen tickets will be issued without appropriate number of accompanying adult tickets.

  • Adult (18+) – £6
  • Teen (13-17) – £4
  • Child (5-12) – £1
  • Under 5’s – FREE

Bar and Gin Bar. Licence is secured for the event thanks to committee members Steve and Claire holding personal licences for the event. Exciting news is that we plan to have a special Gin Bar at the event this year. Look out for posts on Facebook soon asking for your favourite gin recommendations.

Recycling & Rubbish. Viridor is booked to take away our waste on the Sunday. We will once again use fully compostable cups at the bar. We are looking at how we can improve recycling on site as despite signage recycling/rubbish always seem to end up in the same bins – meaning a lot of manual sorting out by volunteers the next day – not a pleasant job! If anyone has any ideas please let us know.

Bands. Thank you for the suggestions on Facebook for bands. We have our headline band booked and are currently checking availability of others and will announce full lineup ASAP.

Fish and Chip lunch. Some of the proceeds from PIP will be used on Friday 18 January to give local over 60s a free lunch at the village hall. This is the 3rd year PIP has funded this. Full write up of this years event will be published after Friday.

Somerset Day. After the success of the clean up day last year we are hoping to do a similar event to coincide with Somerset Day on 11th May. Save the date and we will announce more details in due course.

Somerset Wood Project. We discussed donating funds for this project which plants trees in honor of fallen soldiers from the Parish. Agreed we will help. Full details will be posted in a later article.

Volunteers. As usual we need volunteers for before, during and after the event. We are currently putting together a list of specific jobs that need doing and will publish this ASAP.

If you would like to get involved in this event please let us know on info@creechpartyinthepark.com

Cost of Party in the Park 2016 ?

The cost to put on Party in the Park is significant – this year is has cost just over £6000!

EVENING Entertainment

The biggest expense in organising Creech Party in the Park is the Afterdark event.  This year we have 2 bands – 11 piece pop and funk band Groove-a-licious (who entertained us in 2014), plus guitar duo Levi and the Bean as support act. We also have to book the DJ for the kids disco.

groovilivious in 2014

Free stuff

We wanted to put on a bigger and better daytime event this year and provide as much as possible free of charge (or heavily subsidised). So this year you can enjoy the following all free:

There is other free stuff going on too, such as junk modelling and puppet shows, however the above have all been paid for with PIP funds.

We have also subsidised the Laser Clay Shooting with Exeter Segways (adults only) so this will only cost £3 and the price for Bungee Trampolines with Octopus Events will also be capped to £3.

snake

Essential but boring

There is a long list of equipment and services we HAVE to have to run the event, which all cost.  For example:

  • Generators, lighting, electrics
  • Professional evening security
  • Portable toilets
  • Marquee
  • Licence fee for event and raffle tickets
  • PA Equipment
  • Emptying of septic tank

Everything else

There is of course a whole load of little purchases that all add up, including things like: printing posters/flyers/banners, wristband tickets, zip ties, spray paint (to mark out pitches), cleaning products, bin bags, trophies, domain registration – and much more!

How do we fund it all?

We're Eco have supported us every year

Raffle table in 2015

Baptist Church lend us tables and chairs each year

Gillards Transport have supported us since 2014

Straw bales courtesy of David House of Tetton Farm

Lorry stage courtesy of Gillards Transport

 

The bulk of our income is from the sale of tickets.  We keep the Afterdark tickets as cheap as possible as we want everyone to be able to afford to come.

The next biggest cash generator is the profit the bar makes – this is never guaranteed though so in the event of bad weather this could wipe out any profit. This is why we ask you to NOT bring in your own drinks – the bar is cheap (£2.50 a double and £10 for a bottle of Prosecco this year – bargain!) – so please use it to support PIP to run in the future.

Our raffle also brings in some cash for us and we want to once again thank all of our kind donations from local businesses that enable us to offer some great prizes.  This year the prizes total nearly £1300 so please buy a ticket or two off the yellow army of volunteers! Top Prize is a Vitamix worth £400, then a hot air baloon ride for 2, followed by £100 cash. Check out our sponsorship page for the full list of prizes.

In addition to raffle prizes, some local businesses have been incredibly generous in giving us cash donations – and huge thanks goes to WJ, IDN and Redrow for supporting us this year.

Many businesses have also given us free or discounted services – which again makes a huge difference to our finances – please look at the full supporters list to see who has helped this year.

We also get pitch fee money from all the stallholders and food providers.

In addition to all the above we have some very committed and talented volunteers who have skills in project management, IT, web, design, finance and lots more that really helps when running our event – thank you team!

We hope you will support our event this year and ensure it happens next year by buying a raffle ticket, using the bar and most importantly happy a good time!

PIP16 – 4th Planning Meeting

The 4th Party in the Park planning meeting was held on 13 April with Jo Morrison, Clare Sampson, Adrian Birch, David Knight, Steve Greenhalgh, Bev Jane, Dee Finch, Bev Lewis and Simon Hutchings in attendance.

donkey

Donkey RIdes have been booked again for this year.

Lots of ideas and actions were discussed, including:

Tickets:  Will be printing the tickets ASAP and start selling by May at the latest.  We will announce on the website and social media when tickets are going on sale.

Booked:  Confirmed all the following have been booked – Donkey Rides, Police van, lighting and generators, Minion characters, DJ.

Raffle update:  Lots of great prizes coming in.  Top prizes will be balloon flight, Vitamix and £100 cash. We will also be selling raffle tickets prior to the event this year.

Food Tenders:  Adrian has contacted the winning bid vendors, they need to respond by end of April to confirm attendance.   We’ll then let everyone know all the lovely food on offer.

Bar:  The refrigerated van we planned to use to help chill drinks has fallen though so we need to source another – can any of our readers help out?

Bake Off:  Bev J and Izzy are working on this. It will be a “Space” themed and there will be adults and child categories. A zorbing party has been sourced as one of the prizes.

Fizzpop Science:  Dee has been in touch with this company that does science shows and workshops for kids. Everyone agreed this sounds like a great idea so will book them.

Crafting:  Dee and Bev J will run a free junk modelling craft activity for kids with a space theme to tie in with the Bake Off.

Playbus:  Agreed to fund playbus so we can offer it as another free activity for the daytime. It has a soft play area inside for youngsters plus a karaoke machine and games at other end for older kids.

Charity:  Discussed what we would like to spend profit on. Several ideas on good causes within the community were suggested. See the What Good Cause Should We Support? post for full details.

NEXT MEETING: Thursday 12 May, 8pm, The Bell Inn – everybody welcome.

PIP16 – 3rd Planning Meeting

The 3rd Party in the Park planning meeting was held last week.  Jo Morrison, Adrian Birch, David Knight, Mina Guest, Steve Greenhalgh, Colin & Gemma Hodges, Bev Jane, Dee Finch, Avril Nelson and Nigel were in attendance.

Lots of ideas and actions were discussed, including:

Bar:  Adrian has applied for the licence. Steve has sourced a refrigerated van to help with keeping stock cold.  David is in discussion with local brewery for good some good deals on beer.

Food Tenders: Adrian updated us on the companies that have applied for hot food pitches, and the team decided which ones were successful.  There will be: burgers, fish n chips, hog roast, pizza and curry stalls.  We will advertise full details of suppliers in due course.

Charity: This year we are hoping to donate to a local charity, or arrange a charitable event for villagers.  Suggestions were OAP Christmas lunch or commemorative coins for school children. Committee and volunteers are to come up with ideas and we would welcome suggestions from the community.  Please comment below or email us at info@creechpartyinthepark.com.

Bake-Off discussed at meeting

Creech Bake Off:  Bev’s 9 year old daughter has taken this over! She wants to make it a space theme.  She has already sourced 2 amazing prizes – £50 Lakeland voucher and a family ticket to Bristol aquarium (worth around £40). Well done Izzy, this is fantastic stuff.

Raffle:  There are some amazing raffle prizes being donated, including:  hot air balloon rides (worth £300), Vitamix (worth £500), Champagne and chocolates, massage/reflexology session, and a manicure. Huge thank you to our sponsors:  Aerosaurus, HomeInstead, Purple Rose and Nails by Lindz for some of these fab prizes.

Stalls:  Confirmed stalls so far include:  Kingston Exotics (reptile handling), WI, Ems Allsorts (handmade items), Fire Brigade, Forever Aloe Vera, Taunton Running Club, Natures Treasures Spirit Health Club, Disneypops Delights (toy stall), Chocolate Kisses, cake stalls and cake decorating for kids.

NEXT MEETING:  Thursday 14 April, 8pm, The Bell Inn  – everyone welcome.

2 days to go until PIP15!

Only 2 days to go until Party in the Park 2015. There is so much to see and do this year that this post is just a reminder of what’s happening.  Please look out for posters around the field giving you info on stalls, activities and schedules for music and games.

FREE STUFF – archery, petting zoo, reptile handling, miniature cars, music in the marquee, drama performance, tae kwon do display, dancing display, zumba class, tug of war, egg toss game, pirate puppet show, Punch & Judy, police riot van, fire engine, mini health check

PAID ACTIVITIES:  coconut shy, facepainting, train rides, bouncy castle, crockery smash, guess balloons in car, tombola, glitter tattoos, princess hair.

FOOD & DRINK:  ice cream van, bakery, candlyfloss, chocolate, burgers, fish & chips, cream teas and snow cones.

CHARITY/COMMUNITY STALLS:  Gardening club – including the scarecrow competition! Community First Responders, Charnley Cards, Children’s Hospice South West, Greyhounds in Need, Stand Against Speed for Bethany, SURE, Brainwave.

COMMERCIAL STALLS:  toys, aloe vera products, health products, home products, chabby chic, kitchen gadgets, hobby kits, fruit and veg, wood products.

SCHEDULE:  there will be displays, shows and music happening throughout the day from 12.15pm until 4pm.  See the full schedule so you don’t miss out.

RAFFLE: tickets will be on sale next to the gardening stall in the day and volunteers will be walking around in the evening to sell tickets.  £1 a strip.  See List of Raffle Prizes. Raffle will be drawn at 10pm on Saturday night, and you can write your name on tickets if you will not be around.

PARKING: Please, where possible, leave your cars at home.  The car park is reserved for blue badge holders and the nearby  roads for residents only.

AFTERDARK: Gates open at 6.30pm. Kid’s disco starts at 7pm with volunteers leading the kids in party dances and games. Mr Cover Lover will start at 8pm and finish by 11.30pm.  Bar closes at 11.30pm.

ALCOHOL:  Our bar prices are cheap.  Where else could you get a bottle of Prosecco for £8 with all the entertainment for adults and children that’s on offer? Please support the bar and DO NOT bring in your own booze.  It is a condition of our licence that only alcohol we sell is permitted on the field.  So if you want the event to happen again – please use our bar. Full list of the Bar Tariff .

We hope you have a fantastic day and night at Creech Party in the Park.  We’d love to see your pictures so please post them on our Facebook page.

Fifth PIP Planning Meeting

The latest planning meeting was held on Saturday at the Recreation Park with Jo, Adrian, Clare and Mina in attendance.

Posters are now up around the village and several banners will be going up soon.  Flyers can also be found at key local businesses (vets, doctors, hairdressers).  If you would like a poster or some flyers to help advertise the event please just let us know.

Stall update:  Children’s Hospice South WestGreyhounds in NeedSUREHerbalife, Just for You, Riverford organic fruit and veg, Police Road Safety Team, Hawaiian Snow Cones are all the latest stalls to confirm they will be at the daytime event

Displays update:  Maypole/Country Dancing display from Creech school children and Mrs Dawber; a drama performance courtesy of Make Drama and Ms Day; and Tae Kwon Do demonstration with Mr Hay and his group have been added, in addition to the Zumba display already planned.

Tug of War: We will be holding a tug of war tournament with teams of 8. You can get your teams together beforehand or on the day.  The competition is open to all age groups and there will be small prizes for the winners. Please let us know your team name and we will reserve you a spot!

Egg Toss: For those of you not familiar with this fun game here’s how it works – we’ll make a long line of pairs of people facing each other in the central arena who stand about one metre apart, and a raw egg is tossed from one partner to the next. Those who catch the eggs without breaking them continue in the game, the others are out. After each successful catch, the players must take one step backward so that the tosses are longer and longer.  The last team left with an unbroken egg wins the game. There will be a small prize for the champions!

Bar & bottles: We’ll be finalising the bar order closer to the time to ensure we get the best deals available, but it has been requested that we sell wine by the bottle. We are considering this as an option, however we don’t want lots of glass bottles littering the field, so we will probably need to add a deposit on to the price to ensure the bottle gets brought back to the bar.  Your thoughts would be appreciated on this.

Cans & rubbish:  On a similar note – last year we only had cans behind the bar to avoid the danger of broken glass.  However, the next morning the field was littered with shredded cans, which was mixed in with broken straw bales.  This put the volunteers on clean up duty in real danger of a nasty cut.  To protect everyone, please put all litter in the bins provided (we will also have recycling bins this year).

Ticket update:  We’ve now sold 70% of our tickets and the event is only 4 and a bit weeks away – so buy them quick before we sell out like we did last year.

Kids disco:  The disco for the kids will be from 7pm-8pm in the Marquee.  There will be lots of dancing games and goodie bags to give out for the best dancers. Thank you to our volunteers who will be leading the way in the silly dances! Also huge thanks to Adrian Birch/Barracuda for supplying items for goodie bags – very much appreciated.

Thanks:  Huge thanks also go to the following companies for providing us with cash sponsorship, discounted services or raffle prizes, without your generosity our event could not happen.

Don’t forget it is not too late to get involved, either by volunteering to help at the event, by sponsorship or by donating a raffle prize.

Our next meeting will be held at The Recreation Park on Saturday 20th June at 10am – you will be able to purchase your Afterdark tickets form us then too.

Competition – share your thoughts on bar and music

We are running another competition to find out what you want to drink and what you want to dance to.

AprilComp

Please let us know what you would like the bar to stock.  Did we run out of your favourite last year?  Not have something you really wanted? Should we stock different brands this year?  For info – this is what we had on offer in 2014:

  • BEER:  Boddingtons
  • LAGER: Calsberg
  • CIDER: Thatchers, Fruit Cider, Parsons Choice
  • WINE: Pinot Grigio, Merlot (Jacobs Creek), Rosé (Jacobs Creek)
  • SPIRITS: Gin & Tonic, Vodka & Coke, Pimms & Lemonade
  • SOFT DRINKS: Evian, J20, Coke, Diet Coke, Lemonade, Diet Lemonade, Fruit Shoots,
  • SNACKS: Haribo, Mars, Snickers, KitKat, Twix, Crisps, Wotsits, Quavers

Our band Mr Cover Lover are guaranteed to get you up and dancing with their wide ranging covers list – but if you have a particular favourite let us know and we’ll pass the request on to the band.

To enter the competition, simply comment on this post below or on our Facebook competition photo. Everyone who comments will be entered into a draw and a winner selected at random after the closing date of 17 May.  The winner gets 2 adult and 2 child tickets. Good luck!