The organising committee met on 15th January with Adrian, Charlie, Colin, Steve, Dee, Nigel and Jo in attendance. Lots of items were discussed, including:
Site Safety. The fencing and lighting is all in hand, and will be improved this year to ensure continued safety. We have once again booked a professional security firm for the After Dark event, and First Aid cover has been arranged for both day and night.
Equipment purchases. We agreed to buy a selection of gazebos, tables and chairs to use for this and future events.
Food Vendors. We will once again have a wide variety of hot food both day and night. Keep an eye on our Facebook page for full details being announced in due course. We can confirm the following types of stall will be in attendance: Fish & Chips, Ice Cream, Pancakes, Burgers, Sausages, Sweets, Mexican, Pizza and Noodles.
Stalls. Applications from a range of stallholders are coming in thick and fast and we will have a selection of community, commercial and charity stalls. If you would like an application form for your group please email: email@example.com
After Dark Tickets. Adult and teen tickets will go up slightly this year, but child tickets will remain the same price. Tickets will go on sale in the Spring and will be advertised around the village first, and then on Facebook and the website. Prices as follows and no child/teen tickets will be issued without appropriate number of accompanying adult tickets.
- Adult (18+) – £6
- Teen (13-17) – £4
- Child (5-12) – £1
- Under 5’s – FREE
Bar and Gin Bar. Licence is secured for the event thanks to committee members Steve and Claire holding personal licences for the event. Exciting news is that we plan to have a special Gin Bar at the event this year. Look out for posts on Facebook soon asking for your favourite gin recommendations.
Recycling & Rubbish. Viridor is booked to take away our waste on the Sunday. We will once again use fully compostable cups at the bar. We are looking at how we can improve recycling on site as despite signage recycling/rubbish always seem to end up in the same bins – meaning a lot of manual sorting out by volunteers the next day – not a pleasant job! If anyone has any ideas please let us know.
Bands. Thank you for the suggestions on Facebook for bands. We have our headline band booked and are currently checking availability of others and will announce full lineup ASAP.
Fish and Chip lunch. Some of the proceeds from PIP will be used on Friday 18 January to give local over 60s a free lunch at the village hall. This is the 3rd year PIP has funded this. Full write up of this years event will be published after Friday.
Somerset Day. After the success of the clean up day last year we are hoping to do a similar event to coincide with Somerset Day on 11th May. Save the date and we will announce more details in due course.
Somerset Wood Project. We discussed donating funds for this project which plants trees in honor of fallen soldiers from the Parish. Agreed we will help. Full details will be posted in a later article.
Volunteers. As usual we need volunteers for before, during and after the event. We are currently putting together a list of specific jobs that need doing and will publish this ASAP.
If you would like to get involved in this event please let us know on firstname.lastname@example.org