Cost of Party in the Park?

The cost to put on Party in the Park is significant – this year is has cost just over £6000!

EVENING Entertainment

The biggest expense in organising Creech Party in the Park is the Afterdark event.  This year we have 2 bands – 11 piece pop and funk band Groove-a-licious (who entertained us in 2014), plus guitar duo Levi and the Bean as support act. We also have to book the DJ for the kids disco.

groovilivious in 2014

Free stuff

We wanted to put on a bigger and better daytime event this year and provide as much as possible free of charge (or heavily subsidised). So this year you can enjoy the following all free:

There is other free stuff going on too, such as junk modelling and puppet shows, however the above have all been paid for with PIP funds.

We have also subsidised the Laser Clay Shooting with Exeter Segways (adults only) so this will only cost £3 and the price for Bungee Trampolines with Octopus Events will also be capped to £3.

snake

Essential but boring

There is a long list of equipment and services we HAVE to have to run the event, which all cost.  For example:

  • Generators, lighting, electrics
  • Professional evening security
  • Portable toilets
  • Marquee
  • Licence fee for event and raffle tickets
  • PA Equipment
  • Emptying of septic tank

Everything else

There is of course a whole load of little purchases that all add up, including things like: printing posters/flyers/banners, wristband tickets, zip ties, spray paint (to mark out pitches), cleaning products, bin bags, trophies, domain registration – and much more!

How do we fund it all?

We're Eco have supported us every year

Raffle table in 2015

Baptist Church lend us tables and chairs each year

Gillards Transport have supported us since 2014

Straw bales courtesy of David House of Tetton Farm

Lorry stage courtesy of Gillards Transport

 

The bulk of our income is from the sale of tickets.  We keep the Afterdark tickets as cheap as possible as we want everyone to be able to afford to come.

The next biggest cash generator is the profit the bar makes – this is never guaranteed though so in the event of bad weather this could wipe out any profit. This is why we ask you to NOT bring in your own drinks – the bar is cheap (£2.50 a double and £10 for a bottle of Prosecco this year – bargain!) – so please use it to support PIP to run in the future.

Our raffle also brings in some cash for us and we want to once again thank all of our kind donations from local businesses that enable us to offer some great prizes.  This year the prizes total nearly £1300 so please buy a ticket or two off the yellow army of volunteers! Top Prize is a Vitamix worth £400, then a hot air baloon ride for 2, followed by £100 cash. Check out our sponsorship page for the full list of prizes.

In addition to raffle prizes, some local businesses have been incredibly generous in giving us cash donations – and huge thanks goes to WJ, IDN and Redrow for supporting us this year.

Many businesses have also given us free or discounted services – which again makes a huge difference to our finances – please look at the full supporters list to see who has helped this year.

We also get pitch fee money from all the stallholders and food providers.

In addition to all the above we have some very committed and talented volunteers who have skills in project management, IT, web, design, finance and lots more that really helps when running our event – thank you team!

We hope you will support our event this year and ensure it happens next year by buying a raffle ticket, using the bar and most importantly happy a good time!

PIP 16 – 5th Planning Meeting

The 5th planning meeting was held on 12 May with Jo Morrison, Clare Sampson, Adrian Birch, Nigel, David Knight, Steve Greenhalgh, Bev Jane, Dee Finch, Avril Nelson , Colin & Gemma, Simon Hutchings, Ricky and  Rory from RDV FIlm in attendance.

    • Food Traders. Unfortunately we have been let down by the hog roast supplier and are struggling to find a replacement.  If you know of a company that may be interested in attending, please contact us. Don’t worry though, you will not go hungry as we still have BBQ, fish n chips, bakery and curry stalls confirmed for day and evening.
    • Sponsorship. We’re very pleased to confirm we have had several cash donations from local companies.  Huge thanks go to WJ (£500), IDN (£300), Redrow (£150), County Hardwoods (£100).
    • Bake Off.  More plans for the Bake Off will be announced soon, but for now get your thinking caps on for a spaced themed cake competition. Thanks to 9 year old Izzy and her Mum Bev for organising this.
    • Junk Modelling. Another enterprising 9 year old, Nathanial, is also helping us out by organising a junk modelling stall with a little help from Mum Dee.  See his test rocket for his Lego man below – awesome!
Junk modelling

Demo of the junk model that can be made at PIP.

  • Tickets. Tickets will be on sale at the School Fayre on 21 May, 11.30-13.30.
    Entertainment/activities. Professor Bumble will be making balloon animals demonstrating circus skills. Fizz Pop Science has been booked and will do science shows and workshops for kids.  There will also be a bungee trampolines and laser clay shooting.
  • Displays and family games. There will be a Drama display, Tae Kwon Do, 3 legged or Sack Race, Zumba, Tug of War and Egg Toss

Next meeting:  9 June 2016, The Bell, 8pm.

Sponsorship needed!

Sponsorship is urgently needed by local businesses.  Can you help support our event with cash, raffle prizes or services?

Creech Party in the Park won a national award last year from Fields in Trust for the “Best Have a Field Day” event, which raised our profile so we are expecting another very successful event in 2016.

Our not-for-profit event costs over £4500 to put on, and is only possible with the generous involvement of the local community. There are several ways to get involved with our event and we would of course offer you great publicity in return.

 

Cash sponsorship

We always need more cash! You could donate any amount, or directly sponsor an amenity/activity, by paying for its total cost.  Examples below cost between £100-£1350:

  • Evening band
  • Toilet block
  • Marquee
  • Petting farm
  • Daytime band
  • Segways
  • Playbus
  • PA System
  • Gladiator jousting
  • Kid’s disco
  • Punch & Judy
  • Magician

Many of the above include VAT which may be able to be claimed back by companies.

In return we could offer your company publicity via all our channels:  banners (you supply) on fence and around sponsored activity, stall at event, leaflets on tables, thankyou posters at event, your company logo on poster, Facebook, Twitter, Website, Blog and complimentary tickets to AfterDark event.

Raffle prizes

We would welcome all donations for our raffle.  In return we could offer you publicity on our website and social media channels.

Free services

If your business can assist us in any other way – such as offering free or reduced services, then we would love to talk to you and give you suitable publicity in return.

Please contact us if you can help support our award winning event.

Sponsors, stalls and displays update

Huge thankyou to Gillards Transport for once again providing a lorry (free of charge) to use as the stage. This made a massive difference to the success of the event last year as it meant there was plenty of space to see the band and room to dance!

Stand Against Speed

Stand Against Speed 4 Bethany

New for this year is local charity Stand Against Speed which will have little cars for children to enjoy while raising funds to educate 17-24 year olds on the dangers of speeding.

Willows of Somerset will be providing a delicious hamper of goodies and Neil Robertson Plumbing will be providing a boiler service for the raffle. Forever Living will have a stall selling a range of Aloe Vera products.

We’re Eco are once again providing us with a smaller stage area for inside the marquee and will also have a stall selling their handcrafted goods made of recycled wood.

Our local Gardening Club will have a stall selling plants, talented villager Emma Speers will be painting faces and Charlotte Bly will once again get the crowd involved in a Zumba display in the central arena.