PIP16 – 4th Planning Meeting

The 4th Party in the Park planning meeting was held on 13 April with Jo Morrison, Clare Sampson, Adrian Birch, David Knight, Steve Greenhalgh, Bev Jane, Dee Finch, Bev Lewis and Simon Hutchings in attendance.

donkey

Donkey RIdes have been booked again for this year.

Lots of ideas and actions were discussed, including:

Tickets:  Will be printing the tickets ASAP and start selling by May at the latest.  We will announce on the website and social media when tickets are going on sale.

Booked:  Confirmed all the following have been booked – Donkey Rides, Police van, lighting and generators, Minion characters, DJ.

Raffle update:  Lots of great prizes coming in.  Top prizes will be balloon flight, Vitamix and £100 cash. We will also be selling raffle tickets prior to the event this year.

Food Tenders:  Adrian has contacted the winning bid vendors, they need to respond by end of April to confirm attendance.   We’ll then let everyone know all the lovely food on offer.

Bar:  The refrigerated van we planned to use to help chill drinks has fallen though so we need to source another – can any of our readers help out?

Bake Off:  Bev J and Izzy are working on this. It will be a “Space” themed and there will be adults and child categories. A zorbing party has been sourced as one of the prizes.

Fizzpop Science:  Dee has been in touch with this company that does science shows and workshops for kids. Everyone agreed this sounds like a great idea so will book them.

Crafting:  Dee and Bev J will run a free junk modelling craft activity for kids with a space theme to tie in with the Bake Off.

Playbus:  Agreed to fund playbus so we can offer it as another free activity for the daytime. It has a soft play area inside for youngsters plus a karaoke machine and games at other end for older kids.

Charity:  Discussed what we would like to spend profit on. Several ideas on good causes within the community were suggested. See the What Good Cause Should We Support? post for full details.

NEXT MEETING: Thursday 12 May, 8pm, The Bell Inn – everybody welcome.

What good cause should we support?

Due to the success of previous Party in the Park events the PIP Working Committee and Parish Council have agreed to support local causes with the profit we have made.  The first family fun day back in 2013 made a small profit which allowed us to purchase a bench for the Recreation Ground. This year we are open to suggestions on areas to support.

We would like YOUR help in deciding who will benefit from the money.  We’d like to hear your suggestions, recommendations and please tell us a little bit about why your cause deserves funding.

There is a Facebook poll open for your suggestions, you can comment on this post with your ideas, or if you would prefer please email us at info@creechpartyinthepark.com, we’d love to hear from you.

Suggestions so far on Facebook include:

  • OAP Christmas Dinner
  • Inclusive play equipment at school (suitable for SEN)
  • Fund something for school (of their choosing)
  • Christmas dinner for the homeless and single people
  • Community tidy up day (litter pick/weeding)
  • AED for the park
  • Commemorative coins for Creech school children
  • Notice board at recreation park
  • A climbing area, with sand below – like Vivary park

We’ve had a few suggestions for adult fitness equipment and SEN accessible equipment. The Parish Council have a draft Leisure Plan, this includes adult all weather gym equipment and inclusive play equipment.  So both of these will be added to the park in due course.

https://www.facebook.com/events/1648207458764255

PIP16 – 3rd Planning Meeting

The 3rd Party in the Park planning meeting was held last week.  Jo Morrison, Adrian Birch, David Knight, Mina Guest, Steve Greenhalgh, Colin & Gemma Hodges, Bev Jane, Dee Finch, Avril Nelson and Nigel were in attendance.

Lots of ideas and actions were discussed, including:

Bar:  Adrian has applied for the licence. Steve has sourced a refrigerated van to help with keeping stock cold.  David is in discussion with local brewery for good some good deals on beer.

Food Tenders: Adrian updated us on the companies that have applied for hot food pitches, and the team decided which ones were successful.  There will be: burgers, fish n chips, hog roast, pizza and curry stalls.  We will advertise full details of suppliers in due course.

Charity: This year we are hoping to donate to a local charity, or arrange a charitable event for villagers.  Suggestions were OAP Christmas lunch or commemorative coins for school children. Committee and volunteers are to come up with ideas and we would welcome suggestions from the community.  Please comment below or email us at info@creechpartyinthepark.com.

Bake-Off discussed at meeting

Creech Bake Off:  Bev’s 9 year old daughter has taken this over! She wants to make it a space theme.  She has already sourced 2 amazing prizes – £50 Lakeland voucher and a family ticket to Bristol aquarium (worth around £40). Well done Izzy, this is fantastic stuff.

Raffle:  There are some amazing raffle prizes being donated, including:  hot air balloon rides (worth £300), Vitamix (worth £500), Champagne and chocolates, massage/reflexology session, and a manicure. Huge thank you to our sponsors:  Aerosaurus, HomeInstead, Purple Rose and Nails by Lindz for some of these fab prizes.

Stalls:  Confirmed stalls so far include:  Kingston Exotics (reptile handling), WI, Ems Allsorts (handmade items), Fire Brigade, Forever Aloe Vera, Taunton Running Club, Natures Treasures Spirit Health Club, Disneypops Delights (toy stall), Chocolate Kisses, cake stalls and cake decorating for kids.

NEXT MEETING:  Thursday 14 April, 8pm, The Bell Inn  – everyone welcome.

Sponsorship needed!

Sponsorship is urgently needed by local businesses.  Can you help support our event with cash, raffle prizes or services?

Creech Party in the Park won a national award last year from Fields in Trust for the “Best Have a Field Day” event, which raised our profile so we are expecting another very successful event in 2016.

Our not-for-profit event costs over £4500 to put on, and is only possible with the generous involvement of the local community. There are several ways to get involved with our event and we would of course offer you great publicity in return.

 

Cash sponsorship

We always need more cash! You could donate any amount, or directly sponsor an amenity/activity, by paying for its total cost.  Examples below cost between £100-£1350:

  • Evening band
  • Toilet block
  • Marquee
  • Petting farm
  • Daytime band
  • Segways
  • Playbus
  • PA System
  • Gladiator jousting
  • Kid’s disco
  • Punch & Judy
  • Magician

Many of the above include VAT which may be able to be claimed back by companies.

In return we could offer your company publicity via all our channels:  banners (you supply) on fence and around sponsored activity, stall at event, leaflets on tables, thankyou posters at event, your company logo on poster, Facebook, Twitter, Website, Blog and complimentary tickets to AfterDark event.

Raffle prizes

We would welcome all donations for our raffle.  In return we could offer you publicity on our website and social media channels.

Free services

If your business can assist us in any other way – such as offering free or reduced services, then we would love to talk to you and give you suitable publicity in return.

Please contact us if you can help support our award winning event.

PIP16 – 2nd Planning Meeting

The 2nd PIP planning meeting was held last week.  The committee members (Clare, Jo, Adrian, David, Steve and Abbey)  were joined by volunteers Emma Speers, Bev Lewis, Bev Jane, Colin & Gemma Hodges and Ricky and Rory from RDV Film. It was great to see so many new faces.

Lots of actions, issues and ideas were discussed including:

music14c

Groov-a-licious will be playing this year. They last entertained us back in 2014.

Music:  Groove-a-licious are confirmed as our headline act. Levi and the Bean are the support act. There will also be a kids disco before the bands start.

Tickets: Confirmed ticket prices will be £4 for adults and £1 for children aged 4 and over. Children aged 3 and under are free.

Activities: Gladiator Jousting is confirmed for both day and night, and best of all it will be FREE!  We hope to organise a friendly competition to find out who will be the Creech Champion!  Adrian Birch and his company Barracuda-UK has very kindly purchased a Tug of War rope for Party in the Park – thank you! Emma Speers will be doing Facepainting to raise funds for PIP,   thank you Emma!

Animals: confirmed we will have donkey rides again this year.

Promotion:  RDV have very kindly offered to produce a promotional film of the event – thankyou!

Raffle Prizes:  So far prizes have been offered from Spirit Health Club, L & R Autosolutions and Pioneer Window Cleaning.

Stalls: Previous stallholders will be contacted shortly about attending again this year.  Hot food vendors need to tender for a pitch this year.  Pre-school will once again run a cream tea and cake stall.

Our next meeting will take place on THURSDAY 17 MARCH, 8pm in The Bell Inn. Everyone who is interested in helping out at the event, or who has any ideas for this year is welcome to come along.  We look forward to seeing you then.

PIP16 – 1st Planning Meeting

The organising committee held the first planning meeting of the year this week. Clare Sampson, Jo Morrison, Mina Guest, Adrian Birch and David Knight were joined by Steve Greenhalgh and we’re very pleased to have Abbey Peebles back on the team this year.

Lots of important jobs were assigned to committee members (such as applying for licence, booking entertainment, booking food, contacting stallholders, booking security etc) and a range of issues were discussed including:

Tickets: prices will increase slightly.

Entertainment: hoping to book Groovilicious (who were at the 2014 event) along with a support band.

Activities: inflatables are booked and will have ‘Punch & Judy’ or or some other form of children’s entertainment.

Bake-Off

Can you win the Creech Bake Off?

Animals: reptiles are booked and we’re hoping to have donkey rides again, along with some other animal attraction.

Creech Bake Off:  very excited to announce we’ll be having our own baking competition. More details nearer to the event.

Our next meeting will take place on THURSDAY 11 FEBRUARY, 8pm in The Bell Inn. Everyone who is interested in helping out at the event, or who has any ideas for this year is welcome to come along.  We look forward to seeing you then.

PIP16 Needs Volunteers

The organising committee for Creech Party in the Park are holding the first meeting this week to start arranging the 2016 event.   However, we NEED more volunteers to help run the event.

PIP Volunteers 2015

PIP Volunteers 2015

PIP Volunteers 2015

PIP Volunteers 2015

PIP Volunteers 2015

PIP Volunteers 2013

PIP Volunteers 2014

PIP Volunteers 2013

Creech Party in the Park 2014

Creech Party in the Park 2014

Creech Family Fun Day 2013

Volunteers working hard

Volunteers working hard

Volunteers working hard

Volunteers working hard

Creech Party in the Park 2014

Creech Party in the Park 2014

Creech St Michael Family Fun Day 2013

Can you spare a few hours of your time before, during or after the event on 9th July? There’s a wide range of jobs to do including the following:

  1. Source raffle prizes
  2. Organise evening raffle
  3. Source cash sponsorship
  4. Running errands – collecting goods
  5. Fetching and carrying
  6. Put up gazebos
  7. Marshall cars
  8. Put up signs in and around park
  9. Put up bunting
  10. Set up bins
  11. Set out straw bales
  12. Site stallholders on field
  13. Organise egg toss
  14. Clear up after egg toss
  15. Organise tug of war
  16. Empty bins
  17. Freshen loos in afternoon break
  18. Setup bar
  19. Put up bar signs
  20. Organise party games and dances at kids disco
  21. Litter picking
  22. Restock lorry with straw bales
  23. Take down gazebos

We have setup a Facebook group for volunteers at:  www.facebook.com/groups/creechvolunteers

It is a closed group which means only members can see posts and it will be used to organise the jobs everyone is doing.  PLEASE sign up to the group if you can help in any way.  All help gratefully received. You can help make this the best Creech Party in the Park yet.

If you are not on Facebook, please message us on here or email info@creechpartyinthepark.com to get involved.

THANK YOU.

Creech Party in the Park wins national award

We are thrilled to announce that Party in the Park has won a national award.

Fit Award

Organiser Mina Guest, BBC presenter Ore Oduba and organiser Jo Morrison being presented award at Lord’s Cricket Ground, London.

The Creech Party in the Park (PIP) event was nominated in the Fields in Trust (FIT) awards.  FIT protect open spaces all across the country to make sure that outdoor spaces are safeguarded forever. Creech St Michael Recreation Park is one of these protected places.

The Party in the Park event was shortlisted in the “Best Have a Field Day” category  following the success of the day on 11 July which saw over a 1000 people enjoying the fun packed line-up which included drama, dance and sport displays, music, family games, reptile handling, petting zoo, donkey rides, archery and train rides.

The awards ceremony took place at Lords Cricket Ground in London on 2nd December and two members of the organising committee, Mina Guest and Jo Morrison, attended. The award was presented by BBC sports and news broadcaster Ore Oduba – who even tweeted the PIP team after the event.

fit-group

All the Fields in Trust finalists and winners.

The organisers said “We were absolutely delighted to have been nominated, and to win is a fantastic achievement.  We are so proud of our event which involves the whole community, and the organisers told us that one of the reasons we won is because we include activities for all ages. We want to thank all our supporters, volunteers and sponsors for helping us hold such a successful event – bring on Party in the Park 2016!”

ore-oduba-tweet2

Mina manhandling Ore, and his tweet!

The next PIP event will be held on 9 July 2016 and interested parties can contact the team on info@creechpartyinthepark.com to get involved.

PIP shortlisted for an award!

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Winning ToW team modelling their FIT t-shirts and medals!

We are absolutely delighted to announce that Party in the Park has been shortlisted for an award.

We have been nominated in the Fields in Trust (FIT) awards.  FIT protect open spaces all across the country. From sports pitches to children’s playgrounds, bicycle trails to country parks, FIT make sure that all kinds of outdoor spaces are safeguarded forever. Creech Recreation Park is one of these protected places and FIT supplied us with a box of goodies for the day – including the T-shirts and medals the winning Tug of War team are modelling above!

The category we are shortlisted in is Best Have a Field Day on a Fields in Trust site.  The awards ceremony takes place at Lords Cricket Ground in London on 2nd December and Mina Guest and Jo Morrison from the organising committee will be attending the event.

We will let you know if we win!

We’d like to once again thank all our supporters, volunteers, committee members and sponsors for helping us put on such an amazing event that is truly worthy of an award.

Some of the organisers and volunteers.

Some of the organisers and volunteers.

PIP2015 – feedback

Thank you to everyone who took the time to complete our short (10 questions) survey about our event. We had 72 responses this year, up from the 50 we had last year. The survey is still open at www.surveymonkey.com if you would like to add your thoughts. We appreciate all your comments and ideas and welcome feedback both good and bad!

survey1

Would you like PIP to happen again? Day & night, day only, night only, or not at all?

The overwhelming majority of respondents want the event to happen again and to continue with the day and night format.

All except two respondents agreed that the bar prices were very reasonable.  Everyone also agreed that the ticket price was perfect or too low.

55% thought food a good price but 32% said food was too expensive.

We’ve had 9 new volunteers come forward from the survey which is fabulous – thank you.

45% of respondents want a daytime bar – but the organisers are agreed we will keep that for the evening only.

82% of respondents would like there to be music in the daytime again.

80% would like to see community and chairty stalls, but only 52% want commercial stalls.

Positive comments

We’re very pleased that the overwhelming majority of feedback received was positive. A small selection of comments below:

  • The whole event was so fabulously organised. Wouldn’t change a thing.
  • Fantastic well run event.
  • Kids loved the day especially the inflatables and the Ruishton FC bit. Night was awesome.
  • A great day was had by all my family.
  • Had a wonderful day. Kids entertainment great. Look forward to next year.
  • Fantastic atmosphere, real community spirit.
  • It’s was a fantastic day. Loved it.
  • All the family thoroughly enjoyed it, really looking forward to next year.
  • Thank you for all your hard work it was a great day for young and old!
  • Good day, really enjoyed both day and night. Felt safe for the children. Security very good idea.
  • Lots of fun – two very tired but happy boys. Very friendly.
  • Was a great family event.
  • Just love everything, great village atmosphere.
  • Safe environment, the band and the community spirit were great.
  • Children can play safely without having to be tied to their parents. Great job well done.
  • The best village event I’ve ever attended.
  • Kids loved the donkey rides and the animals and watching tug of war.
  • The event was great, a real village and community event.
  • Egg toss and Tug of War were brilliant. Announcer good. Great food.
  • Easy-going atmosphere, top class band, very reasonably priced food and drink.
  • Great atmosphere, community spirit , friendliness, convenient and accessible.
  • Best bit for me was community spirit/atmosphere!

Negative comments

Despite the vast majority loving the event, we would like to address the few negative comments we received.

“Why take photos of all stalls except ours? We were discriminated”

Photos were taken of every stall, there was however a long delay in getting some of them online so it may have appeared we dropped some stalls out.  This of course was certainly not our intention. It was purely a case of manpower as over 900 photos were taken and due to work, family, holidays etc, they didn’t get up online as soon as we’d hoped.

“Very little vegetarian food available” “expensive food” “gluten free”

All the food was supplied by external caterers and we specifically requested that they offer a vegetarian option, which many of them did.  The prices were set by the caters and in keeping with what you would pay at any similar outdoor event. We will look at offering other restricted diets next year such as gluten free if enough people request it.

“Food slow” “Long queues for food” 

We deliberately chose non conflicting food options of burgers, fish n chips, hog roast, bakery to cater for a range of appetites and therefore spread the customers around. Unfortunately some queuing is unavoidable.

“I couldn’t hear the main band very well” “band not loud enough” “sound needs improving in the evening” “amplification for demos in the arena” “the music was far too loud for those that lived nearby”

We purposefully set the band’s stage further back this year to reduce noise to local residents.  So the sound was good directly around the stage, but quieter at the marquee/bar/residential end.

The groups putting on their displays brought their own music with them, however, we will look at providing a consistent sound set up for them all next year,

“wine expensive”  “waiting times at bar” “more alcohol as certain items ran out” “more bar choice”

The wine was £8 a bottle – even the Prosecco.  We think this is incredibly cheap and are surprised anyone thought otherwise.

Unfortunately there was a queue at times at the bar despite it being manned by at least 4 volunteers all the time. It was very hard to fit any more staff behind due to the size, however, we will look at making the bar bigger next time to alleviate the wait.

We tried to cater for a range of tastes behind the bar by stocking the most popular drinks (as determined by the last 2 years sales).  Juggling buying enough to last the night, while not being left with lots of leftovers is a tricky business! Therefore, towards the end of the night some items did run out, but the bar never ran dry, so there was always an alternative drink to be had.  We will of course look again at this next year.

“better toilets”

We had more toilets this year than any previous years, and upgraded to the luxury blocks rather than just the portable single loos. Queueing was definitely reduced this year and the lighting was much better. However, with any sort of temporary toilet for an outdoor event, you are never going to get the same comfort as an indoor loo, and with so many people using the facilities, they will inevitably be less than fresh by the end of the night! We will continue to try to improve the facilities each year – but for one night only, you might need to “rough it” slightly!

“More bins”

There were around 20-30 bins in the field, but despite this many did not see or use them. It was shocking how much rubbish was left behind. Unfortunately, no matter how many bins are on offer there will always be those that will not be bothered to use them.  Once again, we will provide more and with better signage next year.

“be careful of underage drinkers/people buying for them”

We done everything possible to discourage underage drinkers.  Tickets were only available to adults, different colour wristbands to help ID at the bar and our professional security team were patrolling and did confiscate a small amount of alcohol from minors.  Next year we would strongly encourage anyone that sees any underage drinking or anything they are not comfortable with to please let our security team know and they will be happy to deal with it. We want the event to remain a safe and happy environment for everyone.

“Make people aware that there are neighbours that either have to be up early for work or they have young children”

A leaflet was issued with all tickets asking people to be respectful to local residents when leaving, we encouraged people not to drive to keep noise down, and we put put up posters to ask people to be quite on exit.

“The people who organise this have NO consideration for residents at all. It is totally selfish. Take it away from residential areas”

In the 3 years that we have held the event, we have only ever had one person complain. It would be selfish to stop the enjoyment of 1000 residents, because 1 person objects. It is a community event so therefore is held within the community to make it accessible – if we moved it out of the area then it would not be the event for locals we want it to continue to be.

Other comments/suggestions

There were lots of other ideas and suggestions and general feedback that we would like to address:

“a small farmers market selling local produce would be nice”

We have invited all the stalls from Taunton Farmers Market and others from the local area every year – but sadly there has been no interest from them in attending.

“can we camp next year – I saw 2 campervans on site”

Camping is not something we anticipate happening in the future.  The campervans on site belonged to volunteers who offered to act as overnight security on the Friday and Saturday to safeguard equipment.

“dog show”

Dogs are not allowed at the Recreation Park and there is already a yearly dog show that happens at The Bell, so this is not something we want to add to the PIP event.

“start evening earlier” “daytime longer” “more demos” “more silly games” “buskers in central arena”

We are flattered that you want the event to be longer! However the setup takes a long time and the turnaround between day and evening takes up hours too so we need to keep a substantial gap between day/evening.

Timing is also against us when trying to fit in more demos/games. This year we really struggled to fit in everyone that wanted to put on a demo.  If we also added buskers in the outside arena, rather than the marquee, we would have even less time for everyone. We would love to have more games for everyone to get involved in, and again this is tricky to time around displays in the arena.  We will of course endeavour to work on this again next year to improve it and fit more in.

“higher ticket price” “more bands” “student bands to warm up”

Many people have told us to increase the ticket price. We really appreciate that people think we could charge more and it’s obviously something we need to look at each year as the event costs more that £4500 to put on.  However, to keep the event inclusive to all, we will always try to keep the ticket price as low as possible.

We would love to have more bands – however, professional bands cost a lot of money, so having more bands will ultimately bring an increase in either ticket price or bar prices, which we are reluctant to do.

Student bands are also a great idea, however, we then have the added difficulty of equipment.  As bands do not ordinarily like to share equipment you would need 2 or more sets of equipment which would not fit on the stage, and we wouldn’t have the time/manpower to change equipment over for different bands.

We are again open to suggestions if people can find a way around these issues.

“bring your own booze”

Party in the Park cost over £4500 to put on this year, therefore we rely heavily on our sponsors, ticket sales, and most importantly bar sales. Without the profit the bar makes the event simply would not be able to happen. This is why we ask everyone to only buy their drinks from the bar and not bring their own on to site.  We are happy to listen to suggestions about what the bar should stock and do our best to keep bar prices low while still making a profit.

“hot drinks in evening”

This is something we will look at next year.

“more activities for adults and teenagers”

We are open to suggestions!  Please let us know your ideas and we will look at providing more next time.

“more for kids to do”

There was reptile handling, petting zoo, bouncy castle, train rides, donkey rides, face painting, archery, puppet show, Punch & Judy, crockery smash, football shootout, coconut shy, football skills, zumba session, princess hair and tattoos, music to listen to, displays to watch, the park to play in, tug of war, egg toss and crafting activities for the children.

However – we would welcome any ideas anyone has for more to entertain the kids.

“Fireworks”

As the field is extremely close to the M5, fireworks are not a good idea and will not be happening at any future event.

“a stall could be offered to each CSM organisation in the village magazine”

A free stall was offered to all local groups, but few of them took up the offer.

“adult bouncy castle” “fun fair” “car boot sale” “roller disco” “it’s a knock out” “chocolate fountain” “laser quest”

All very interesting suggestions which we will look at next year.

“more incentive for volunteers”

The very nature of volunteering is that you don’t want anything in return! Our hard working volunteers were invaluable and extremely appreciated – but other than a free, very fetching yellow t-shirt – there will be very little else on offer!